Executive Assistant
NZ
About Us
Home to the iconic brand Villa Maria, our grapes are grown and blended in New Zealand’s renowned wine regions and are exported globally. From grape to glass, we are pioneers of wine industry. We’re passionate about wine and we love what we do! Guided by our purpose - Inspired by Nature, Crafted with Care, Growing Connections - we are proud of our incredible footprint in the industry and we're ambitious to keep growing.
Key Responsibilities
In this role, you will be responsible for providing trusted, high-level Executive Assistant support to our CEO and Executive Leadership Team, ensuring priorities are well managed, meetings run smoothly, and day-to-day coordination is seamless. This includes:
- Proactively managing the CEO’s calendar and inbox with strong judgement and attention to detail
- Managing CEO travel itineraries (domestic and International), accommodation, transport, visas and related logistics
- Supporting the smooth delivery of key leadership activities including Board meetings, weekly online ELT meetings and regular ELT off-sites – including technology, pre-reads and attendee coordination
- Acting as a professional and highly organised point of contact for senior internal stakeholders and external partners
- Handling sensitive information with absolute confidentiality and maintain a calm, proactive approach in a fast-paced environment
- Building strong relationships across the business to anticipate needs, solve problems early and keep things moving behind the scenes
What you need to be successful
We’re seeking an experienced EA who is highly organised, proactive and confident operating in a fast-paced senior leadership environment. You will ideally bring:
- Proven experience as an EA supporting a CEO, Executive or senior leader in a complex, fast-paced environment
- Experience managing complex calendars, inboxes, travel and meeting coordination with a high level of accuracy and attention to detail
- Confidence supporting leadership forums, events or governance activities, with the ability to coordinate logistics seamlessly from start to finish
- Excellent written and verbal communication skills, with the ability to interact professionally with senior stakeholders, external partners and suppliers
- Strong judgement, discretion and maturity when handling confidential and sensitive information
- Highly developed organisational and prioritisation skills, with the ability to adapt quickly as priorities change
- A proactive, solutions-focused style, with the confidence to anticipate needs, problem-solve early and follow through
- Strong Microsoft 365 capability, particularly Outlook, Teams, Word, PowerPoint and SharePoint/OneDrive, along with confidence using travel and expense systems
- A collaborative approach and the ability to build trusted working relationships across a wide range of stakeholders
What we offer
We have talented teams working in a variety of breath-taking locations. Our priority and investment in the wellbeing and diversity of our people is core to our purpose.
We’re all about authenticity and transparency so rather than bombard you with corporate jargon – here’s the real Indevin:
- We’re a Kiwi company who is proud to be a wine industry leader and we have years of hard work to thank for it.
- Our business is proudly spearheaded by the Villa Maria Brand.
- We take our work, but not ourselves, too seriously.
- We work with people from all over the world because our diversity makes us stronger.
- We’re very passionate about what we do. We love wine, sharing our knowledge and making Indevin an inspiring place to work.
Apply
This is more than an EA role - it’s an opportunity to be a key part of our Executive team and support our CEO to achieve our mission. You’ll join a purpose-led organisation that empowers innovation, walks the talk when it comes to sustainability, and values clear communication. We offer a flexible, inclusive work environment where your voice and expertise will have a real impact.
If this role grabs your interest, don’t delay – apply online today.
We’re an equal opportunity employer and value diverse perspectives and contributions from employees and job applicants alike. We pride ourselves on recruitment processes that are fair and inclusive. If we can help to make the recruitment process more accessible for you, please let us know. If you see a role advertised and think you have what it takes, please apply even if your experience or qualifications don’t tick every box. We match skills and potential to opportunities and love to look outside the box to find our next star hire.
A NOTE FOR RECRUITMENT AGENCIES:
We manage our recruitment internally, and do have a preferred supplier list for when we need a helping hand. We'll be in touch directly if we need you!